Payments · 4 min read
Finances, reports & exports
See what the shop earned and what every artist is owed, then export accountant-ready CSVs for month-end and year-end — settlement, a categorized ledger, or a file for QuickBooks / Xero / Wave.
The Finances page turns every recorded payment into a clear picture of the money — what the shop earned, what each artist is owed, and the tax you've collected — then exports it in the shape your accountant actually wants. Cash, e-Transfer and card are all first-class; nothing is card-only.
Who can see it
The shop's whole finances are owner, manager and (external) accountant only — front desk never sees them. Opening Finances asks for your password again, so a laptop left open at the desk never exposes the books.
Artists get their own scoped view — their income only, never anyone else's or the shop's totals (see "For artists" below).
What it shows
Pick a period — this month, quarter, year, or all time. The stat cards show gross revenue, shop earnings, what's owed to artists (and to the shop), and tax collected.
The per-artist table shows each artist's gross, what the shop earns from them (commission + materials + rent), and a Settlement column: "pay out $X" when you owe them, or "owes shop $Y" when they owe you — matching how you actually settle up each period.
Three exports, one click
Per-artist settlementOne row per artist — gross, tips, shop cut, payout, booth rent and who owes whom — with a totals line. Your month-end statement.
Transaction ledgerEvery payment, categorized (service, product, tip, booth rent, refund), with a summary block by income type and payment method, and tax collected — federal and provincial split out.
For QuickBooks / Xero / WaveA stripped Date / Description / Amount file that drops straight into your accounting tool's bank import.
Year-end contractor packOne row per artist — annual gross, net paid, and their tax identity — with a flag for who meets the 1099-NEC (US) / T4A (CA) threshold. Everything you need to hand your accountant at year-end.
For artists — your own income
Every artist has a My income view: gross earnings, tips (100% theirs), what they paid the studio (commission, materials, rent, card fees) and their net — broken out and mapped to the right form (US Schedule C / Canada T2125).
One-click income pack: the summary plus every payment behind it, categorized — for the artist's own return or their accountant. It's scoped to them alone; they never see the shop's books or another artist's numbers.
Artists enter their own year-end tax details (legal name, address, SSN/EIN or SIN/BN) right there. It's stored encrypted, and the owner reads it only in the year-end pack to prepare the 1099 / T4A.
Settle up — and mark it paid
Each artist you owe shows in a Settle up row. Record what you actually paid — full or partial — and the outstanding figure drops to match, so the screen stops asking for money that's already moved.
Every settlement is kept: who was paid, how much, how, by whom, with an Undo if it was recorded by mistake. Part-payments show as "$X paid · $Y left".
The figures behind a settlement are frozen when you record it — a statement you handed an artist still says the same thing next month, even if a late payment lands afterwards.
Shop costs
Record what the shop spends — rent to your landlord, supplies, equipment, insurance, software — under Costs & closing. Your books get both sides, not just what came in.
Closing the books
Once a month has ended, the owner can close it. Closing freezes the totals as they stood and stops anything being recorded into that month — no payment, cost or correction can quietly rewrite a period you've already settled and reported on.
Found a missed cash payment? Reopen the period, record it, close again. Reopening is deliberate and on the record — a lock you can't undo is one people work around.
This year — trends
Below the settlement, owners see year-over-year revenue and, per artist, booked hours and days off this year — the bigger picture beyond a single period.
Deposits & method reconciliation
Deposits are tracked distinctly — taken, applied, refunded — so held money never gets double-counted against a session's revenue.
The ledger breaks totals down by cash / e-Transfer / card, so you can reconcile against your bank.
The shop cut, materials fee and any card fee are snapshotted on each payment, so changing a rate later never rewrites past reports.
NotePrefer to hand your accountant direct access? On QuickBooks or Xero you can invite them as a user for free — then the CSVs are just for your own reconciling.
NoteLinebook produces reconcilable records and clearly-labelled totals for your accountant. It doesn't file or compute your taxes — it's data for your accountant, not tax advice.